Company Data Inventory Spreadsheet and Worksheet

Build a useful first inventory without exporting a single record. This original workbook helps an internal owner identify what exists, what is uncertain and who needs to review it.

Download the inventory spreadsheet (.xlsx)

Free download. No email, macros or external data connections. Open in Excel or import into your preferred spreadsheet app. The application does not require this workbook.

What to record

Use one row per system or dataset. The workbook includes 30 editable rows and an instructions tab:

• System, data category and internal owner role.
• Country and language, retained history, approximate quantity and its unit.
• Licensing-rights review status, personal-information flags and contractual restrictions.
• Internal evidence location, preparation needed, next action, owner role and review date.

Keep the workbook in your own controlled storage. Do not paste customer names, employee messages, credentials or raw records into it. A reference to an internal policy or contract is enough.

Worked example: manufacturing records in Japan

An illustrative inventory row could describe Japanese-language inspection logs from 2011–2026, approximately 500,000 inspection records, managed by the quality team. That describes an asset; it does not establish a buyer, price or permission to license it.

Useful next actions would be to check customer confidentiality clauses, distinguish machine measurements from employee identifiers, confirm whether failed inspections remain in the history, and document gaps caused by system migrations. A count of files alone would miss these questions.

Turn an inventory into a buyer question

Ask: “Do you consider Japanese-language manufacturing inspection records with 15 years of history, and what rights and de-identification evidence would you require?” Check the eligibility database first. An unconfirmed country or category is a question to resolve, not a positive eligibility result.

You can apply to selected buyers with a short summary now and complete this inventory later. The workbook is a planning aid, not a valuation or legal clearance.

Technical export and preparation steps

Use the relevant technical guide after defining an authorized scope. Exporting records and obtaining permission to license them are separate decisions.

• Create a release manifest